Ainsdale
Horticultural
Society

Trade Stands & Tasting Tables

Trade Letter

Dear Friend

It is that time a year again. I am writing to invite you to apply for a trade stand at the Ainsdale Horticultural Society Summer Show that is being held on Saturday 1st July 2017 on the Ainsdale Village Green.

I have enclosed both a general information sheet and application form for you to complete.

We have introduced a couple of changes in the application process. For all traders, charities and voluntary organisations you will need to provide a copy of your public liability insurance and risk assessment when you apply. If your insurance is coming up to renewal and does not cover 1st July 2017 please inform me and send a copy when your insurance cover is renewed. This must be done to complete the application process.

The Summer Show also provides a valuable opportunity for traders to profit and charities and voluntary organisations to raise funds. However, to help you achieve this we ask that you clearly specify the goods that you intend to sell at your stall. It came to our notice last year that unspecified goods, particularly soft drinks, were being sold at substantially less than cost price. This situation created understandable problems for some of our traders. We ask for your cooperation in ensuring everyone has a happy successful day.

The Society is maintaining the same ticketing and entrance procedures that applied in 2016.

I look forward to receiving your application.

Yours Sincerely,
Nikki McCaughrean, Trade Stand Manager


Trade Stand Application Form

You can download the Trade Stand application form is both Word & PDF formats for your convenience. Simply click on the link below to download your preferred version of the form:

Trade Stand Application Form - PDF Version - click here

Trade Stand Application Form - WORD Vesion - click here


Tasting Tables Application Form

You can download the Trade Stand application form is both Word & PDF formats for your convenience. Simply click on the link below to download your preferred version of the form:

Tasting Tables Application Form - PDF Version - click here

Tasting Tables Application Form - WORD Vesion - click here


General Information for Traders, Charities & Voluntary Organisations

The Show is open to the public from 10:00am and closes at 5:30pm.

Attendance averages between 3000 and 4000 depending on the weather.

We are pleased to enclose an application form for selling/exhibiting space at the show. Please note that plot sizes are in multiples of 10' x 10'

Setting Up:
All day Friday 30th June and Saturday morning.
Stands to be ready by 9:30am Saturday at the latest.
Stands can be dismantled from 5:30pm.

Parking:
There is no parking space on the show ground and all vehicles must be taken off site by 9:30am and will allowed back on site at 5:30pm. Parking spaces at the Methodist Church have been allocated so please do not park there. There is parking available in surrounding streets.

Admission:
Traders will be issued with 2 free tickets.
Charities and voluntary organisations will be issued with 6 free tickets. PTAs will be issued with 10 free tickets.
Extra tickets can be purchased at the special rate of £3.00 up to 13 June from the Trade Stand Manager, thereafter the full admission of £5 will be payable. Tickets are non transferable.

Refreshments:
A full bar service will operate from 11:00am on Saturday

Insurance:
You will be required to have liability insurance and a risk assessment for your planned work. Copies to be sent with your application and/or presented on the day.

Contact:
Trade Stand Manager: Nikki McCaughrean,
18 Fairfield Road
Ainsdale
Southport,
PR8 3LH
Telephone: 0742 707 5427

Ainsdale Horticultural society is an active and thriving society.   Its centrepiece event is the Summer show held annually on the Village Green.  This event showcases local talent and produce in a spirit of friendly competition.   However, competitive classes are open to all and visitors from beyond the local area are invited to come and compete  or simply have a great traditional family day out.